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Police Record Checks FAQs

How do I obtain a Police Record Check?

You can obtain a Police Record Check in person at the Greater Sudbury Police Service. Once you enter the police station, the office is located upstairs at the Records Counter. Also, you may print the Police Record Check from our website. Please make sure to select the appropriate Police Record Check form. Once you have determined which form is needed, you will need to print it as a double-sided form. (Front and back) It cannot be printed on two separate sheets of paper. 

Where is the Greater Sudbury Police Service Customer Service/Record Checks Counter located?

We are located at 190 Brady St., Sudbury, Ontario at the corner of Minto Street and Brady Street.  Our Records/Customer Service Branch is upstairs on the first floor of the police station. There is parking available at the front of the building, additional meter parking in the parking lot adjacent to the police station and in the underground parking lot of the Tom Davies Square.

What are the fees for a Police Record Check?

Please see the new 2017 Service Fees at:http://www.gsps.ca/en/letushelpyou/servicefees.asp   . The payment must be made upon submitting the Police Record Check. We accept debit, Visa, MasterCard, the exact cash or a personal cheque as method of payment.

How long does it take to process a Police Record Check?

You can pick up your completed Police Record Check form after 15 business days. Only the applicant of the Police Record Check can pick up the completed form.  There are special circumstances where it may take longer than 15 business days to complete. If this occurs we will do our best to advise as soon as possible.

Do you offer an express service for your Police Record Check?

We are now accepting the Expedited Record Check service.

Do I have to come in person, or can someone else bring the Police Record Check in for me?

The Greater Sudbury Police Service no longer accepts someone to drop off your Police Record Check form on your behalf. You must attend in person with proper identification. 

Can anyone order a Police Record Check from the Greater Sudbury Police Service?

You MUST be a resident of Greater Sudbury, Ontario, Canada.

I am only living here as a student, can I get my record check done here?

Students who have a valid Greater Sudbury address can get a record check completed here.

What Identification do I need to obtain a Police Record Check for Volunteer or Employment purpose?

Applicants are required to have 2 valid pieces of identification, one of which must be government issued and include the applicants name, date of birth, signature and photo.  You will also be required to provide proof that you are a Sudbury Resident. 
 
Examples of acceptable photo ID (any government issued Photo Identification containing name, date of birth, signature):

.        Provincial Driver's License

.        Foreign Driver's License

.        Canadian or Foreign Passport

.        Nexus Card

.        Ontario Photo ID card

.        Canadian Citizenship Card

.        Canadian Permanent Resident Card

.        Certificate of Indian Status

Secondary ID displaying your full name.

.        Birth Certificate

.        Additional primary ID as listed above

.         Baptismal Certificate

.        Canadian Blood Donor Card

.        Fishing Licence

.        Hunting Licence

.        Outdoors Card

.        Hospital Card

.        Immigration Papers

.        Recent Utility bill required to verify current Greater Sudbury address if no driver's licence is available.

.        Federal, Provincial or Municipal Government Employee ID Card

** A Student ID card displaying your full name may be accepted in exceptional circumstances, upon approval of a Greater Sudbury Police Service Supervisor.

Unacceptable pieces of Identification

-      Ontario Health Card

-      Social Insurance Number

**The Ontario Health Card cannot be accepted for identification purposes as governed by the Health Cards and Numbers Control Act, 1991 section 2.2(1)**

What is the difference between an Absolute and a Conditional Discharge?

Absolute Discharge - A court disposition where the accused is not convicted, but is found guilty of an offence and is discharged with no conditions. An Absolute Discharge will remain on your Record Check for one year after you have received your disposition.
Conditional Discharge - A court disposition where the accused is not convicted, but is found guilty of an offence and is discharged with conditions. A Conditional Discharge will remain on your Record Check for three years after you have received your disposition.

Why do I need to be fingerprinted?

An applicant may be required to submit fingerprints to complete a record check under the following circumstances.

.        If your self- declaration of your adult criminal record is inaccurate or incomplete.

.        Some records checks are inconclusive and the applicant will have to be fingerprinted to continue with the process.

.        As a result of an RCMP enhancement, a vulnerable sector check now requires the submission of digital fingerprints whenever the gender and date of birth of an applicant match to an existing pardoned sex offender record. This is not an accusation of criminality, but a requirement for a thorough verification to confirm identity and protect personal privacy. In addition to verifying an individual's association with a criminal offence (including pardoned sex offences), fingerprints are also submitted to Canadian Criminal Real Time Identification Services (CCRTIS) for the purposes of certifying that an individual does not have criminal record information that can be disclosed in accordance with federal laws.

.        If you fail to attend for fingerprinting within 3 months of the date of being notified, the Greater Sudbury Police Service will consider your application abandoned and will close the file. Your record check application fees will not be refunded.

Please note that the Greater Sudbury Police Service currently has digital fingerprints available.

What will it cost me to be fingerprinted for the Vulnerable Screening?

Refer to the 2017 Service Fees at: http://www.gsps.ca/en/letushelpyou/servicefees.asp .  If digital fingerprints are required for Volunteers, the fee will be waived only if you submit a volunteer letter that includes your name, volunteer position, and is signed by an agency official. The letter must also include the vulnerable persons that you will be directly working with.

How can I pay for my digital fingerprints for the Vulnerable Screening?

Payment may be made by Debit, Visa, MasterCard, exact cash or personal cheque.

Where do I go to get fingerprinted for the Vulnerable Screening?

Applicants must attend the Greater Sudbury Police Service Records Counter located upstairs on the first floor of the police station in person to be fingerprinted for the Vulnerable Sector Check.

When can I come to get my digital fingerprints for the Criminal Record Check, Police Information Check or Police Vulnerable Sector Check?

You can book your digital fingerprints anytime between 9:15am -11:15am and 1:45pm-3:30pm Monday, Tuesday, Thursday and Friday except for Holidays.  You can call 705-675-9171 ext.6621 to book your appointment.

If I obtained a Police Vulnerable Sector Check (PVSC) the previous year and had to be fingerprinted, why would I have to do it again?

A Police Vulnerable Sector Check (PVSC) is a point-in-time search only. Canadian Criminal Real Time Identification Services (CCRTIS) destroys fingerprint submissions relative to civil screening (including vulnerable sector checks) when the search is completed and the results are returned to the police agency. The fingerprints are not added to the RCMP National Repository of Criminal Records and are not saved for future purposes.

The Criminal Records Act requires the results of a Police Vulnerable Sector Check (PVSC) be disclosed to the person or organization that requested the verification. For this reason, an individual may be required to submit fingerprints in support of a subsequent request for a Police Vulnerable Sector Check.

What does the RCMP do with the fingerprints after the Police Record Check is completed?

The RCMP destroys fingerprint submissions 90 days after a search is completed and the results are returned to the police service. The fingerprints are not added to the RCMP National Repository of Criminal Records and are not saved for future purposes.

Where can I find more information?

The RCMP web site supplies more information at:http://www.rcmp-grc.gc.ca/cr-cj/vulner/index-eng.htm

How can I obtain a Police Vulnerable Sector Check (PVSC) to work in a position located outside of Canada?

Police Vulnerable Sector Checks (PVSC) can only be performed for positions located within Canada.

What is the fee for fingerprints for employment, adoption or a Pardon/Record Suspension?

Refer to the 2017 Service Fees at:http://www.gsps.ca/en/letushelpyou/servicefees.asp  .  We accept Debit, Visa, MasterCard, exact cash or personal cheque.

 

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190 Brady Street, Sudbury, Ontario, P3E 1C7 | Fax: 705.675.8871